The Interactive & Immersive HQ

Tips for Working on Professional Media Projects

Success in the realm of professional immersive media projects demands a blend of hard and soft skills. Beyond technical expertise, attributes such as time management, process documentation, and the development of a strong professional network are essential. These elements ensure professionalism and reliability, key traits for any designer or technologist looking to impress clients. In this post, we delve into vital strategies and tips for working on professional media projects designed to elevate your professional standing, regardless of the setting.

Understand Your Working Environment: Direct Client vs. Agency

One of the most important skills any professional in Immersive designer has is the ability to manage client needs and expectations. To have a proper understanding of what those are, having a clear understanding of the difference between working directly with clients vs working with agencies is critical. The biggest different is that when working direct to Client, the range of the task you have to perform, and the amount of information your client needs varies greatly than when you are working with other creatives or agencies.

Direct to Client

  • Varied Responsibilities: Working directly with clients often means wearing multiple hats, from design to project management, client relations, and even handling billing. This can be both a pro and a con, depending on your preferences and skills in these areas.
  • Financial Risks and Rewards: Working directly with clients can potentially lead to higher earnings since there’s no middleman. However, it also means assuming more financial risks, like delayed payments or scope creep without additional compensation.
  • Direct Communication: Engaging directly with clients enhances the clarity of project needs and expectations, streamlining feedback and revisions. Nevertheless, it also poses the challenge of accurately interpreting feedback and ensuring clear expectations from the outset.

Design Studio or Collaborative Engagements:

  • Built-in Support Network: Working within an agency or a collaborative team offers a structured support network, including project managers and sales teams, reducing the individual pressure of managing every project aspect.
  • Concentration on Specialization: This work environment allows you to focus on your core skill—immersive media design—while leaving client communication, billing, and broader project management to others, fostering a more focused and efficient work process.
  • Indirect Client Interaction: While less direct client contact can simplify some aspects of your role, it may also introduce challenges in ensuring that your creative vision aligns with client expectations. Feedback loops might be longer or more filtered.

Choosing between working directly with clients or through a studio depends on your personal and professional goals, your preferred working style, and your tolerance for risk and uncertainty.

Streamline Operations: Time and File Management Tools

Establishing an efficient file organization system is essential, not only for your own workflow but also for ensuring smooth collaboration with future partners. Consider adopting a structured approach similar to what some agencies use, dividing files into distinct categories:

  • Assets: All raw materials and resources needed for your project.
  • Project Files: Your working files, including designs, scripts, and drafts.
  • Deliverables: The final products ready to be delivered to your client.

This strategy proves particularly effective in managing direct client interactions and team projects, where the organization of incoming client assets is paramount. Ensuring these assets are stored securely is crucial to prevent leaks or security breaches, especially when handling sensitive information.

Facilitating easy file transfers between you and your clients is also vital. Utilize reliable platforms such as, WeTransfer, Box, Google Drive, or Dropbox to streamline this process. Whether you’re freelancing or employed full-time at a studio, your ability to manage and organize files efficiently plays a significant role in securing future employment opportunities. Misnaming a critical After Effects file, for example, can be frustrating and unprofessional.

Apply meticulous organization within your working files as well. This includes:

  • Renaming nodes and layers to maintain clarity.
  • Utilizing annotation tools for detailed explanations.
  • Adding comments to files, ensuring anyone accessing them can easily understand their structure.

Additionally, the practice of versioning files cannot be overstated in its importance. While some software, like TouchDesigner, may version files automatically, others require manual updates. Adopt a clear naming convention for your versions; for instance, I prefer using decimals for internal revisions and whole numbers to denote versions submitted after receiving client feedback.

In conclusion, maintaining a clear and efficient file organization system is a cornerstone of professional practice. This approach not only safeguards sensitive information but also enhances your credibility and reliability as a collaborator. On that same line…

Tips for Working on Professional Media Projects
Different projects have different needs, but all projects need consistent file organization and regular safe backups.

Document every process.

In the realm of work, you’ll soon recognize there are essentially two kinds of projects: those that venture into new territory for you, and the ones that feel like you’re retracing your steps, similar to the projects you’ve been doing for the last five years. The key to navigating both scenarios with ease is a solid habit of documenting your processes.

For those with a computer science background, the practice of detailed documentation might feel like second nature. However, if you hail from design or music, adapting to this methodical approach may require a bit of a learning curve. This is where tools like Milanote and Notion become invaluable, helping you to catalog every detail and stage of your projects. Think of documentation as your personal cheat sheet—it’s there to jog your memory on how you nailed something in the past, which can be a huge time saver.

But the benefits of documentation extend beyond personal convenience. It lays the groundwork for future delegation, making it easier to hand off tasks when the time comes. For direct client relationships, having a detailed account of each project phase is more than just useful—it’s critical. It doesn’t only provide you with a complete history of the project for reference, but it’s also incredibly useful when you’re faced with estimating the scope and cost of something new. Having a clear record of past projects allows you to better estimate time and resources for future ones, making your quotes more accurate and informed.

Tips for Working on Professional Media Projects
This is an example of a Milanote Board focused on 3D design. It contains critical assets but also process renders of the project.

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Invest time in R&D.

A wise mentor once told me, ‘No one will ever pay you to do something you haven’t done before.’ Over the years, I’ve realized how true this is. Carving out time for R&D (Research and Development) isn’t just exciting; it’s a strategic move to boost your employability. We often hear about the importance of continual learning in our field, yet the challenge lies in demonstrating this knowledge to prospective employers and clients. That’s where projects that utilize your R&D skills become invaluable.

Such projects are not only a platform to experiment with ideas you’re passionate about selling but also serve as a practical way to document the time and effort involved. This becomes incredibly useful when you’re estimating costs for similar projects in the future. The beauty of R&D is the freedom it affords you to pursue exactly what interests you, often during slower periods of work. If you find yourself with time on your hands, consider identifying a new niche or project type you’re curious about and dive into researching it.

Engaging in R&D aligns perfectly with the goal of staying on the cutting edge, learning new technologies, and remaining adaptable across various platforms and tools. It’s about keeping your skills sharp and your offerings fresh, ensuring you’re always ready for the next opportunity.

Build your network

In the immersive media industry, building and nurturing a strong professional network is more than just beneficial—it’s essential. Such a network is your go-to for new projects, references, and, importantly, serves as a vital collaborative resource pool. To effectively build and nurture these relationships within our community, consider adopting the following strategies:

  • Provide Value: Actively contribute to the community by sharing your expertise. This could be through answering questions you’re knowledgeable about, engaging with posts from peers, or even sharing insightful comments. Your contributions will not only showcase your expertise but also foster a sense of camaraderie.
  • Share Your Knowledge: Whenever you finish a project, consider sharing it in specialized circles as well as explaining what went into them. Platforms like Interactive & Immersive HQ group are perfect for disseminating such content, enhancing your visibility and establishing you as a go-to resource in the field.
  • Offer Free Assets: If you’ve developed a unique asset during a project that you’re able to share, consider releasing it on platforms like Gumroad or GitHub. Whether it’s a piece of code, a 3D model, or a shader, sharing resources freely can significantly boost your recognition in the community. It positions you not just as a contributor, but as a valuable partner for future collaborations.

By engaging with the community through these avenues, you provide tangible value that can elevate your professional standing. Your active participation and generosity not only enrich the community but also ensure you’re top of mind for colleagues when they’re sourcing talent for upcoming projects, opening doors and creating opportunities that might otherwise remain out of reach.


Thriving in the immersive media landscape extends beyond mastering technical skills; it requires a holistic approach that includes soft skills and strategic planning. By understanding the nuances of your working environment, optimizing your organizational strategies, documenting processes, dedicating time to R&D, and nurturing your professional network, you can achieve a well-rounded and successful career in immersive media projects.